Set up a long term reservation with repeat charges

Create a GL Account Code for Long Term Rent

Select Setup + Accounting + GL Acc Codes + Add

1. Enter GL Acc Code
2. Enter GL Acc Code Description
3. Turn on Include in Accommodation Revenue for Reporting
4. Select Save/Exit

Create a Sundry for Long Term Rent

Select Setup + Accounting + Sundry + Add

1. Enter the Sundry Description
2. Attach the GL Acc Code
3. Set to GST Free
4. Select Owner Accounting 

Set Owner Income

1. Select Owner Income (Trust)
2. Save and Exit

Reservation Settings

1. Set the reservation to Long Term - Yes
2. Set the Tariff to $0.00
3. Select Accom Ledger
   
   
   
   
4.  Set Pay Owner to On Receipt
5. Select Charges
6. Select Repeat Charge

Repeat Charge Settings

1. Select the Sundry - Long Term Rent (Owner)
2. Select the frequency of rent - i.e. Every Week (or month as needed)
3. Turn off Enter Amount from Sundry and enter rent amount in At an Amount Of
4. Be sure to select Limit last charge to Until Date
   This ensures that the last rent is charged pro rata
5. Select Show Paid To for this Repeat Charge
6. Starting on - select Use Arrival Date
7. Ending On - select Use Departure Date
8. Save/Exit

• The system will create the first charge when the guest checks in and will create a charge each week.
• Do not manually roll forward the charges ahead of time as all receipted funds will be disbursed if charges exist.