What is a Sundry?

A sundry is what directs the funds to where they are supposed to go.  All sundries created in RMS need to be synced in Homhero.

A sundry does not need a dollar value. This will be set in the package in Homhero.

There are 6 different kinds of sundries:

General Transfer Sundry
General Transfer sundries are used in guest bookings ie Booking Fees. All general transfer sundries will automatically go to General Transfers once the booking departs and be transferred to your General Bank account as part of your end of the month procedure (or any time during the month that you wish).
How to create a General Transfer Sundry

If you decide that you would like to hold any of these General Transfer sundries in the trust in order to pay creditors, we can create a path for these funds to stay in the Trust Account.  We create a fake area/owner which we call a Z account and is usually named Z – (client name) – Type of sundry ie OTA’s. Then prior to EOM we fake pay them out of General Transfers and receipt them into the Z account/s.  If you require one of these, please let us know and we can set this up for you.

Refundable Sundry (Orange) eg Bond/Security Deposit
This type of sundry is only used in a reservation for Bonds/Security Deposits.  The Bond must be GST free.  A bond must go the Extras tab in a booking.  Funds for a booking will not be paid out to the owner if the booking is unbalanced.  If the bond is held in Extras it will not affect the payout to the owner.
How to create a Refundable Sundry ie Security Deposit/Bond

Credit Note Sundry (Purple)
Credit Note sundries are used in two different scenarios:
1. If in your previous system you have paid out any funds for a booking that has not departed ie Booking Fees or Rent to an owner, then a credit note sundry must be used to balance it out. So that the guest funds owing will show the correct balance.
2. When an owner has been overcharged for an Agency paying sundry ie Management fees, a credit note can be used to reduce the amount owing and give the owner a credit.
How to create a Credit Note Sundry

Owner Income Sundry
Owner Income (Paying) Sundries are also used in guest bookings and are paid out to the Owner along with the tariff ie Cleaning.  When setting up the sundry you need to determine if management fees will be charged for this sundry. They are shown on the Owner statement as a separate transaction, however this feature can be turned off so that they are included along with the rent on the owner statement.
How to create an Owner Income Sundry

Agency Paying Sundry
Agency Paying sundries ie Management Fee, Advertising Fee, Postage & Petties etc. These sit on the Manager tab in the Owner account and are only paid out at the end of the month when the owner funds are disbursed.
These types of sundries are used to set up EOM charged and also any other start up kind of charges ie Photography.
How to set up an Agency Paying Sundry

Third Party Sundry
Third Party sundries are creditors that either the owners or the business owe money to for a service they have completed ie cleaners. Third party sundries need to have a third party client account attached to them.  Make sure that if your creditor does not claim GST that you change the GST setting in the sundry.

These sundries should NOT be used in set up Packages in Homhero.
Step 1 - How to create a 3rd Party Client Contact (Creditor)
Step 2 - How to create a 3rd Party Sundry (Creditor)
Step 3 - How to connect a 3rd Party Sundry (Creditor) in Homhero

The only time that a 3rd Party sundry can be used in a guest booking is if the booking has departed.  It needs be raised on the Extras tab ie Lost keys and you are paying the Locksmith directly.  If you need to charge the guest for extra cleaning, you can either use a Third Party sundry if you are paying the cleaner direct, or you can use a General transfer type sundry if you want the funds to pay the same as your other cleaning fees.  You will need to create this 3rd party creditor specifically for this use.

If you have any funds outstanding or funds in credit on the Accom tab, then the Rent and other owner paying sundries tab will not pay out to the Owner.  This is why that you would only use a 3rd Party sundry on the Extras tab.

When syncing a third party sundry in Homhero there should also be a Third Party Link showing in the table. The Account Type will need to be changed to Extras.
How to create a 3rd Party Sundry to use after the booking has departed and for use on the Extras Tab Only

Sundries used in Packages in Homhero
Generally sundries used in packages are either General transfer sundries or Owner paying sundries.
How to create a Package